WDCPREM01112
Barford Youth and Community Centre
Wasperton Lane, Barford, CV35 8DT
NA
Barford Youth & Community Centre
08/08/2024
Operating Schedules
Sale of Alcohol for Consumption On or Off the Premises
Monday to Sunday from 12:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00
Supply of Alcohol
1. No supply of alcohol may be made under this licence: A) At a time when there is no designated premises supervisor in respect of it, or B) At a time when the designated premise supervisor does not hold a personal licence or his personal licence is suspended. 2. Every retail sale or supply of alcohol made under this licence must be made or authorised by a person who holds a personal licence. 3. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises. (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises— (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to— (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or (ii) drink as much alcohol as possible (whether within a time limit or otherwise); (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective; (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective; (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti- social behaviour or to refer to the effects of drunkenness in any favourable manner; (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability). 4. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available. 5. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol. (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy. (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either— (a) a holographic mark, or (b) an ultraviolet feature. 6. The responsible person must ensure that— (a)where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures— (i) beer or cider: ½ pint; (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and (iii)still wine in a glass: 125 ml; (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and (c)where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available. 7. The admission of children under the age of 18 to film exhibitions permitted under the terms of this licence shall be restricted in accordance with any recommendations made A. By the British Board of Film Classification (BBFC) where the film has been classified by that board, or B. By the Licensing Authority where no classification certificate has been granted by the BBFC, or, where the licensing authority has notified the licence holder that section 20(3) (b) of the Licensing Act 2003 applies to the film. The Licensee shall comply with such provisions of the Cinematograph (Safety) Regulations 1955 as restrict the use of the premises. 8. 1) A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price. 2) For the purposes of the condition set out in paragraph 1— (a)“duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979; (b)“permitted price” is the price found by applying the formula— . P=D + (DxV) where— (i) P is the permitted price, (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol; (c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence— (i) the holder of the premises licence, (ii) the designated premises supervisor (if any) in respect of such a licence, or (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence; (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and (e) “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994. 3) Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny. 4) (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax. (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Normal Opening Hours
Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00
Plays
Plays (Indoors and Outdoors) Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00. NOTE: Between the hours of 08:00 and 23:00, when plays are taking place to an audience of less than 500 people all licensing conditions applicable to the control of plays on this licence are deemed not to be in operation.
Films
Films (Indoors only) Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00
Indoor sporting events
Indoor sporting events Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00. NOTE: Between the hours of 08:00 and 23:00, when Indoor sporting events are taking place to an audience of less than 1000 people all licensing conditions applicable to the control of Indoor sporting events on this licence are deemed not to be in operation.
Live Music
Live Music (Indoors and Outdoors) Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00. NOTE: Between the hours of 08:00 and 23:00, when amplified live music is taking place to an audience of less than 500 people and the premises is licensed for the sale of alcohol for consumption on the premises; or when unamplified live music is taking place to any number people on any premises, all licensing conditions applicable to the control of live music on this licence are deemed not to be in operation.
Recorded Music
Recorded Music (Indoors and Outdoors) Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00. NOTE: Between the hours of 08:00 and 23:00, when recorded music is taking place to an audience of less than 500 people and the premises is licensed for the sale of alcohol for consumption on the premises, all licensing conditions applicable to the control of recorded music on this licence are deemed not to be in operation.
Late night refreshment
Late night refreshment On up to six occasions per year from 23:00 to 00:30.
Performance of Dance
Performance of dance (Indoors only) Monday to Sunday from 08:00 to 23:00 On up to six occasions per year the premises will stay open until 00:30. The premises must give notice to the Local Authority and Warwickshire Police no later than four weeks prior to the event. The outdoor area will not be used after 23:00. NOTE: Between the hours of 08:00 and 23:00, when performance of dance is taking place to an audience of less than 500 people all licensing conditions applicable to the performance of dance on this licence are deemed not to be in operation.
Prevention of Crime & Disorder
Given the size of the Hall and the nature of events, the number of people attending any event is unlikely to be more than 40 and (taking advice from fire safety inspectors) we expect a capacity limit for any event to be around 80. In many cases, all those attending will be known personally to the hirer (and often also to the Trustees or members of the Management Committee). All bookings will be on the condition that anyone attending who abuses the nature of the event or attempt to bypass legal requirements will be refused entry or immediately be escorted off the premises by the hirer. It will also be a condition of all bookings that a Trustee (and/or a member of the Management Committee) can refuse entry to or immediately escorted off the premises anyone attending who abuses the nature of the event or attempts to bypass legal requirements. The building and outdoor area are well lit. Those attending events are likely to be largely village residents and so there will be little need for cars to be parked on the adjacent roads during events. Six of the Trustees live within 1/2 mile of the premises and a further Trustee lives within 1 mile of the Premises. All are well known in the local community. Members of the Management Committee will also be local people.
Public Safety
We hold full, appropriate Public Liability insurance and comply with the requirements of the insurers. There will be at least annual Fire Safety inspection and servicing of fire detection and extinguishing equipment. (The premises has three distinct exit points and emergency lighting and signage as required). There will be an electrical safety check every 2/3 years. (There is no use or supply of gas at the premises) We will carry out other, regular health and safety risk assessments, in particular of the kitchen). The premises has sufficient lighting internally and externally. The premises (indoors and out) is a non-smoking area. There is an entrance hall, which extends from the main entrance doors to the outdoor area and gives access to the N/S and E/W wings of the building. There is a paved area in front of the main entrance doors and this away from the pavement along Wasperton Lane. Collectively, these mean any 'crush' when people are entering or leaving is avoided. Exit from the outdoor area does not require entering the building.
Prevention of Public Nuisance
Any noise nuisance is likely to be minimal as the premises is at least 25 yards from the nearest house and the building is triple- glazed. The outdoor area is approximately 15 yards from the nearest house at the closest point and is enclosed by the building, a hedgerow and fencing. However: • Most events will be indoors, with doors & windows closed. • Events will end by 11.00pm (with a maximum 30mins for the premises to be cleared and vacated). • The Premises Licence application does seek permission to be able to have events finishing later than 23:00 on a small number of occasions during the year, e.g. at Christmas or for New Year. We are happy to accept a restriction that there would be no more than 6 such events in any year that any such event would finish no later than 00:30 and that the outdoor area would not be used after 23:00. • Hirers will be made aware that the premises are in a residential area and required to be mindful of this, asking all attendees to arrive and leave with minimal noise after 9pm. • For any events that will be using the outdoor area after 9pm or any event using the building after 11pm the Trustees/ Management Committee will seek to provide notice to local residents. As the premises is a local community hall and the great majority of use will be by local people, we do not expect there will be a significant number of cars parked on the roads near the premises during events. Many events will involve children who are likely to be dropped- off/collected by an adult in a car. The Trustees/Management Committee will require hirers to emphasise to adults the need to park only where allowed and to ensure local residents are not inconvenienced.
Protection of Children
Children are only allowed to attend events in the premises under the direct supervision and responsibility of adults and with an appropriate ration of children to adults (max 5:1 unless other provisions, e.g. Scout Assn., apply) Hirers and those attending will typically be individuals known to Trustees/Management Committee. If a hirer is not known personally by a Trustee/Management Committee member, a Trustee/Management Committee member will speak to the hirer before the event to establish if children will be attending and measures the hirer will have in place to ensure the safety of those children. (Before the premises were built, the Charity provided a similar, if smaller, venue which was used by many local community groups that included children and the Trustees are not aware of any incident that gave cause for concern about the safety of a child attending an event. The majority of users of the new premises will be the same groups which used the previous building). For all events involving the provision of alcohol we will: - promote and abide by the Challenge 25 strategy that encourages anyone who is over 18 but looks under 25 to carry acceptable ID if they wish to buy alcohol. - require hirers to actively check proof of identity of attendees wishing to buy alcohol who do appear to be aged 25 or under and keep a register of refusals to serve alcohol to attendees who fail the Challenge 25 question and cannot produce valid proofs of identity - encourage hirers to use the register (template available at: https://noidnosale.com/files/noid- no-sale-a4-refusals-register-2022.pdf) which we will place in the rear of the Bar area. - review and discuss the register of refusals at the next Trustees'/Management Committee meeting - ensure through training that Trustees/Management Committee members maintain up-to-date understanding of legal requirements and best practice relating to provision of alcohol, especially age-related restrictions (e.g. from the Retail of Alcohol Standards Group https://rasg.org.uk/about-rasg/ ), Challenge 25 https://rasg.org.uk/materials2/) and No Id No Sale (https://noidnosale.com/). - make relevant material available to hirers
General
All requests for hiring the premises will be received by the Treasurer (it is the Trustees' intention to appoint a Booking Manager once use of the new Centre has become established) and the Treasurer/Booking Manager will consider whether the booking can be accepted, after discussion with the Trustees if any concern. All bookings for use of the premises must be consistent with the Objectives of the charity's Constitution, as registered with the Charities Commission. For any booking involving the provision of alcohol, access to the premises will only be with the attendance of a key-holding Trustee at the start of the hire period (no key issued to hirer) and the Trustee will confirm the hirer understands the hire conditions and has arrangements in place to comply. At the end of the hire period, a Trustee will again attend to ensure the hirer has left the premises in a good state and to secure the building. In many cases, a Trustee will be present throughout the period of any hire involving provision of alcohol or will attend the premises during the hire to check that the hire conditions are being complied with. "Provision of alcohol" includes sale during the event, inclusion of alcohol as part of any entry charge, use of paid for 'vouchers' to exchange for alcohol or similar and where alcohol is offered free of any charge. Contact details for the key-holding Trustees will be prominent displayed at the premises so that any concerns can swiftly be raised by anyone at the event or otherwise. • A condition of hire for any event involving the provision of alcohol will be that the hirer must provide, before the start of the event, the name and contact details of a specific individual who will be present throughout the period of hire and who will be designated as the main responsible adult for the booking and required to keep a record of any unusual activities, such as any attempted purchase of alcohol for or by under 18-year-olds. • As the premises is a local community building, it is likely that attendees at each event where there will be provision of alcohol will be almost exclusively village residents and therefore well known to the Trustees (or the members of the Management Committee). • Event management will be a regular item on the agenda for Trustees' Meeting (or for the Management Committee which the Trustees intend to set up). This will include ensuring legal responsibilities and the conditions of the Premises Licence are fully understood (including the avoidance of the possibility of alcohol being provided to or for under-age people).
Conditions agreed with the Licensee
1. The requirement to display permanent Challenge 25 posters in the bar/kitchen/serving area for alcohol, as a reminder to hirers either selling or serving alcohol and also to purchasers. 2. On no more than six occasions per year when the venue is permitted to operate until 00:30, and organisers must notify the Local Authority and Warwickshire Police no later than four weeks prior to the event and local residents a minimum of two weeks before the date of the event. 3. Use of the outdoor area is prohibited after 23:00. 4. All external doors and windows shall be kept closed when regulated entertainment is being provided, except for access and egress and in the event of an emergency. 5. Prominent, clear, and legible notices must be displayed at all exits requesting that customers respect the needs of local residents and to leave the premises and area quietly.